Introduction

FAQ’s

• The type of personal data we may collect;
• How and why we collect and use your personal data;
• Why we may share your personal data within N Family Club; and
• The rights and choices you have when it comes to your personal data.
  
  

• Details of your visits to our careers website including, but not limited to, traffic data, location data and other communication data, the site that referred you to our careers website and the resources that you access. If you contact us, we may keep a record of that correspondence

• Personal and contact details such as your name, date of birth email address, phone number, address
• Details about your eligibility and right to work
• Information that you have included in your application and CV or covering letter, such as employment history and gaps of employment, qualifications, skills and experience
• This includes information provided through an online application, via email, in person at interviews and/or by any other method

• Additional information that will help us to progress your application and assess your suitability for a role with us, for example salary expectations, notice period and information that will help us schedule an interview.

• Any information that you provide to us during the interview, either in response to specific questions we ask or other information that you volunteer to us; this information will be recorded in note-form or on Pinpoint by our interviewers

• Assess your suitability for roles that we are recruiting, whether this in respect of your application or in respect of another role we believe you may be suitable for. We will look at the skills, qualifications and work history described in your application to determine whether you meet the shortlisting requirements, and will combine that with any information you provide in an interview process to decide whether to offer you a role in line with our Safer Recruitment Policy.
• Communicate with you about the recruitment process and/or to enhance any information that we receive from you with information obtained from third-party providers. We will use your email address and phone number to contact you to obtain more information or arrange an interview; if you are unsuccessful for a role (and you have consented to us doing so) we may then contact you about other roles in future.
• Document our hiring process. We carefully document the hiring process so we are prepared for the rare cases where we need to exercise or defend our legal rights in connection to our recruitment process

• We have to share your information to comply with legal or regulatory requirements (or we reasonably believe that we need to disclose your information for such purposes);
• We need to share personal data in order to establish, exercise or defend our legal rights, including with our legal and other professional advisors;
• We restructure our business or if we buy or sell any business or assets we may share your data with the prospective buyer or seller;
• All or substantially all of our company assets are acquired by another party, your data will be one of the transferred assets

• We use data centres that have a high level of physical security measures to host and protect your data and our systems;
• We use encryption and/or passwords to secure your personal data whilst it is in transit; 
• We limit access to attributable data (by which we mean data that directly identifies you) only to those N Family Club employees who have a genuine business need to view it, e.g. our talent team to allow them to respond to you when you contact us;
• Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality
• We make security the responsibility of all our employees and we train our team to identify security risks and protect your data;
• We have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so. 
  
  

• The right to request access to your personal data and certain other supplementary information that this Privacy Notice is already designed to address. You can request a copy of the data we hold about you and related information, in a structured, commonly-used and machine-readable format.
• The right to request rectification of personal data. You can ask us to correct any inaccurate data about you and to complete any incomplete data that we hold about you.
• The right to request erasure of personal data. In certain situations, you can request that we delete the personal data we hold about you. 
• The right to request a restriction on processing of personal data. In certain situations, you can request that we restrict our use of your data to storage only, that we stop using it for all other purposes or that we retain data that was due for deletion.
• The right to object to the continued processing of personal data. In certain situations, you can object to certain types of processing of your personal data in certain specific circumstances.
• The right of data portability. For any personal data that you have given consent for us to process,  you have the right to receive a copy of your personal data in a structured and machine-readable format and, where possible, have this sent to another organisation.
• The right to withdraw consent. You always have the right to withdraw any consent that you have given, at any time.